Information Technology Updates – June-2014

How Company or Partnership Firms Can Prevent a Digital Data Disaster

  • The majority of small to midsized firms and companies are vulnerable to unexpected data loss.
  • As a Director/Partner you have an ethical duty to ensure that your clients’ electronic information is not lost, destroyed or disclosed.

Possible reasons of the Data loss:

  • Hard disk subsystem failure
  • Power failure (resulting in corrupted data)
  • Systems software failure
  • Accidental or malicious deletion or modification of data
  • Viruses
  • Natural disasters ( that is, fire, flood, earthquake, and so on)
  • Theft or sabotage

Overcoming digital data disaster

  • Backup Plan
  • Recovery Plan

Questions can be asked yourself while in Backup Plan

  • How important is the data on your systems?
  • What type of information does the data contain?
  • How often does the data change?
  • How quickly do you need to recover the data?
  • Do you have the equipment to perform backups?
  • Who will be responsible for the backup and recovery plan?
  • What is the best time to schedule backups?
  • Do you need to store backups off-site?

There are several different approaches to safeguarding your data, each with different strengths.

  • Local backups can provide protection from hardware failures, software bugs, corrupt file systems, viruses or the occasional accidental deletion. Recovery can be as simple as copying from an external hard drive or more tedious if you need the right CD, thumb drive or tape. Windows 7 and Windows 8 have built-in system backups and just need to be configured. Other utilities such as Acronis true Image or SyncBack need be installed.
  • Offsite backup provides additional protection from employee sabotage, equipment theft, natural disasters or power surges. Offsite backup requires redundant portable media such as hard drives, CD/DVD’s or tape, a secure offsite location and organizational discipline to backup and carry the media offsite regularly. Also remember your media should be encrypted in case of loss or theft.
  • Online/ Cloud backup services offer the most flexibility and are often the most cost effective solution for small businesses. Investments in hardware, software or media are not required other than general access to the Internet, Important digital content is automatically transferred offsite protecting you from all physical and environmental threats allowing you to recover quickly from most digital disasters. Online backup is also ideal for laptop users since the only requirement is an Internet connection.
    Just search online back up plans in Google and you shall find a host of companies providing such services at a very nominal rate. At least try their free trial for few days and experience service.

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